Administrative Assistant, Embassy of Malaysia in Berne

  • Secteur d'activité: Administration publique
  • Type d'contrat: Mandat
  • Taux d'occupation: Plein-temps (100%)
  • Catégorie d'emploi: Administration / Secrétariat / Accueil
  • Sub-catégorie d'emploi: Administration publique
  • Date de publication: 22-03-2022
  • Délai de candidature: 06-04-2022
  • Référence: Administrative Assistant - Embassy of Malaysia

Required Skills and Experience:

  • High school diploma or equivalent is required
  • Post-secondary studies or University Degree in relevant field is desirable
  • A minimum of one (1) year of experience in administrative services, finance, accounting, human resources or related area is desirable
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc), and handling of web-based management systems is required
  • Analytical and negotiation skills is an advantage
  • S/he must also have a proven ability to organize her/his own work, and work with minimum supervision, demonstrating a high degree of initiative, diplomacy, discretion when needed and good judgment
  • Fluency in written and spoken English, German and Malay is required. Knowledge of any other official language of the United Nations is an advantage


Specific duties for this position include but are not limited to:

  • Establish and maintain a filling system for all official documents produced by the office
  • Assist in managing Embassy’s assets, inventory, office supplies, vehicle log books, attendance book, and service book of Locally-Recruited Staff
  • Assist in administering of new, renewal, termination and other related matters related contracts and agreements of the Embassy
  • Assist in preparing financial reports, payment vouchers and follow up on payment to suppliers
  • Assist in organizing Embassy’s events and visits, exhibition, seminar & promotions visits
  • Assist in answering phone calls, emails and enquiries
  • Performs other related administrative duties, as required


We offer:

  • Challenging work environment
  • Attractive salary package
  • 3-year fixed-term contract basis
  • Possibility to be absorbed as permanent staff (performance will be evaluated during fixed-term contract period)


If you are the right candidate for this position, please send your resume in English with recent passport photo size to:


Chargé d’Affaires a.i.

Embassy of Malaysia

Jungfraustrasse 1

3005 Berne


Or via email to:

Closing date:  6 April 2022

Only shortlisted applicants will be contacted for an interview. Evaluation of shortlisted candidates may include an assessment exercise followed by competency-based interview.


  • Email:
  • Nom du contact: Gunawan Samudra
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